Document Governance

In India, CoreLogic, now leverages decades of US market expertise and robust technology solutions to provide an on-tap hosted electronic document management solution that brings high efficiency while saving significant costs for the organization.

On a DESIGN, BUILD AND OPERATE model CoreLogic has the capability to provide users access to information and documents securely from anywhere with utmost data integrity. The service will be offered in a completely hosted mode through redundant and high availability technology, thereby providing a variable cost model and removing the need to block capital for large infrastructure investments.

At CoreLogic, we seek to help customers enjoy the ease and convenience of having legacy paper records available in a searchable electronic format from any location along with their new records. This is achieved through our highly experienced process of document conversion, data capture, electronic storage of data and images, customized front ends and accelerated workflow while being wholly-compatible with the customer's unique legacy data and information retrieval needs.

Digitization Records Management

Benifits

In large nationwide initiatives like the National Land Records Modernization Program (NLRMP), a key activity of the state government is to digitize historical registration documents and capture the information so that:

  • The process of researching and issuing encumbrance certificates (EC) and certified copies (CC) of conveyancing documents for properties can be made more efficient and reliable and independent of vested interests.
  • The risk of information loss because of physical deterioration of old paper records is mitigated.
  • The risk of fraud is mitigated as the electronic data can be made tamper proof by enabling selective access to the same on a need-to-know basis and having an audit trail.
  • The chain of ownership for a given property in the state can be efficiently, reliably and transparently traced back for the legally appropriate time period. The ability to offer reliable government certified chain of ownership makes title ownership stronger for property buyers in the state.
  • The department can identify parcels for industries, urbanization and preservation and keep an active track of government land and tackle encroachment.
  • The electronic data so created may potentially be combined with various other information sources for example land survey, maps, property tax, voters' identity, court judgments, mortgage loans to provide more comprehensive information to aid compliance and revenue generation for the state.
  • Such an integrated database also provides the state government with a ready platform to generate additional revenue through value added services for commercial needs that can in turn subsidize basic services for citizens.

Representative process in converting paper-to-electronic records

Key activities in the digitization process include:

DOCUMENT IMAGING AND CLASSIFICATION
  • Paper conversion to document images
  • Custom document classification and indexing
  • Encryption of data and images for secure transfer
  • Quality assurance and audit trail
DOCUMENT DATA CAPTURE
  • Data extraction and custom keying services
  • Data capture of unique document number
  • Supports custom data query and analysis
  • Quality assurance and audit trail
DOCUMENT DATABASE
  • Secure document storage and retrieval system
  • Custom search capabilities such as property address, owner name, document ID
  • Delivery of document data and image
  • Image storage in original and compressed format for quick retrieval
  • XML interface for seamless system integration
  • Full auditing and security seal
  • Custom web-based interface